AI dental scribe cost depends on your provider count, documentation volume and the workflow your practice needs. Compare the subscription with setup, note review and the steps required to transfer approved notes into your practice management system.
If you are considering Sia, SavvyAgents' AI dental scribe, request a demonstration using your practice's templates and a written quote for your setup.
This guide explains what affects pricing, how to calculate the cost per approved note and what to check before choosing a plan.
What changes your AI dental scribe cost?
Provider and location coverage
Ask who needs a paid account. A practice with dentists, hygienists and temporary coverage may need a different subscription arrangement from a solo provider.
Also check how the vendor handles clinicians working at multiple offices. A subscription attached to one location may not cover the same provider elsewhere.
Usage limits
Vendors may count notes, recording minutes or captured appointment hours. Estimate usage using the activities you intend to document.
For example, recording full appointments can consume a different allowance from dictating short summaries afterward. Ask what happens when the allowance runs out and whether additional usage requires another plan.
Setup and training
Your team may need to configure templates, choose input methods and learn how to review drafts. Confirm whether the subscription includes help with this work.
Ask about later changes too. Adding a provider or revising a template should have a clear process and a known cost.
Practice management system workflow
"Integrates with your PMS" does not describe the whole process. A product might read patient context, help transfer a note or write information into the chart.
Ask the vendor to demonstrate the exact workflow with your system and version. Watch who selects the patient, checks the draft and places the approved note in the correct encounter.
Compare the cost per approved note
A subscription price tells you what the software costs. It does not tell you how much work remains.
Calculate the total effort needed to produce an approved note, including provider input, review, corrections and chart entry. Keep the cash expense separate from the value you assign to staff time.
Use this calculation:
Monthly documentation cost = software fees + allocated setup cost + the value of time spent preparing and completing notes.
Then divide by the number of completed notes to estimate your cost per approved note.
A worked example for one provider
The following figures are hypothetical. They are not Sia prices, customer results or promised savings.
Assume a provider completes 400 notes per month. The current process takes six minutes per note, while a tested AI workflow takes three minutes, including input, review and transfer.
| Measure | Current process | Example AI workflow |
|---|---|---|
| Notes per month | 400 | 400 |
| Total time per note | 6 minutes | 3 minutes |
| Monthly documentation time | 40 hours | 20 hours |
| Time valued at an assumed $60 per hour | $2,400 | $1,200 |
| Software subscription | $0 additional | $300 |
| $240 setup fee spread over 12 months | $0 | $20 |
| Modeled monthly cost | $2,400 | $1,520 |
| Modeled cost per approved note | $6.00 | $3.80 |
Under these assumptions, the difference is $880 per month and 20 hours of provider time.
That does not mean the practice receives $880 in cash savings. Recovered time may reduce evening documentation or create capacity, while actual financial savings depend on changes such as reduced paid overtime.
The first-month software and setup payment would be $540 in this example. Spreading setup across twelve months helps compare options, but it does not change when the bill is paid.
Check the result when editing takes longer
If the AI workflow takes five minutes per note instead of three, monthly documentation time becomes approximately 33.3 hours.
Using the same assumptions, the modeled monthly cost rises to $2,320. The difference from the current process falls to $80.
This is why your pilot should measure completed notes. Fast draft generation is only one part of the workflow.
Which features are worth paying for?
Templates that match your documentation
Bring the templates your providers already use to the demonstration. Test a routine appointment and a case that needs more detailed documentation.
Check whether the draft preserves the supplied details without filling gaps with assumptions. A polished note still needs correction if it changes a tooth number or describes proposed treatment as completed.
Input methods providers will use
Some clinicians prefer dictation after an appointment. Others want software to work from a conversation or structured input.
Confirm which methods the product supports. Include the time needed to provide context, repeat unclear information or correct the draft.
A clear review process
The provider needs a practical way to check and approve documentation. Ask how the software handles corrections and whether staff can distinguish a draft from a finalized note.
During testing, record clinical errors separately from wording preferences. An incorrect procedure and a sentence that needs shortening should not count as the same kind of issue.
Support when the workflow fails
Ask what happens if recording stops, the service is unavailable or a note cannot be transferred.
Your practice needs a fallback process. Confirm support hours and responsibility for resolving problems before relying on the software throughout the working day.
What should you check before sharing patient information?
Ask where recordings, transcripts and notes are stored, who can access them and how long the vendor retains them. Get clear answers about deletion and whether patient information can be used to train models.
For HIPAA-covered practices, determine whether the vendor is a business associate and establish the required agreement before sharing protected health information. HHS explains the responsibilities that apply to these relationships in its guidance on business associates.
Also confirm applicable recording and consent requirements for your practice. Use fictional examples for an initial demonstration while you evaluate the arrangements.
How should you compare AI with a human dental scribe?
Compare the duties each option includes. A human service may offer live clarification or administrative assistance beyond documentation.
An AI subscription may focus on drafting notes, leaving review and chart entry with your team. Use the same appointment volume and provider schedule when requesting quotes.
Our remote dental scribe vs AI comparison explains the workflow differences and questions to ask when evaluating both options.
How to evaluate Sia for your practice
Sia is SavvyAgents' AI scribe for dental practices. Start the discussion with your current documentation process and the parts that take the most time.
Bring a blank template or fictional case, your provider count and your PMS name and version. Ask the team to demonstrate supported inputs, editing, approval and the steps needed to complete the patient record.
Request a written quote covering:
- Sia's subscription and billing basis.
- Included providers, locations and usage.
- Setup and template configuration.
- Supported PMS workflow and associated charges.
- Support, renewal and cancellation terms.
If the proposal includes other SavvyAgents products, ask for those to be identified separately. This makes the documentation cost easier to compare.
How much does an AI dental scribe cost?
The table below provides examples of published pricing checked on September 15, 2026. It is a starting point for comparing billing models, not a ranking of product quality or a complete market survey.
| Product and plan | Published price | Included allowance | What to check |
|---|---|---|---|
| OraCore Scribe Solo | $79 monthly | 75 hours per month; designed for one provider | Whether the allowance covers your appointment volume |
| OraCore Scribe Team | $149 monthly | 150 shared hours at one location; unlimited providers | How simultaneous use consumes shared hours |
| OraCore Scribe Pro | $299 monthly | 200 hours and supported PMS-read context | Supported systems and the remaining chart-entry steps |
| Pulp Free | $0 | 25 notes per month | Whether the allowance is sufficient for an initial evaluation |
| Pulp Premium, annual option | $80 per user per month equivalent; $960 annual payment | Unlimited notes | Annual commitment and current subscription terms |
| Sia by SavvyAgents | Request current pricing | Confirm in your written quote | Provider coverage, usage, setup and supported workflow |
Sources: OraCore's published plans and Pulp's published pricing. Vendor prices and terms can change.
An annual equivalent is not a monthly payment plan. Likewise, a plan priced per provider cannot be compared directly with a shared practice allowance until you calculate the cost for your team.
Frequently asked questions
How much does Sia cost?
Contact SavvyAgents for current Sia pricing. Request a quote based on your provider count, locations and intended documentation workflow, including setup and any integration charges.
Are free AI dental scribe plans available?
Yes. For example, Pulp lists a free allowance of 25 notes per month. Check whether a free plan supports the workflow you want to evaluate and what changes when you move to a paid subscription. See Pulp's plan details.
Is the cheapest AI dental scribe the best value?
It depends on the work it leaves with your team. Compare the subscription with input time, corrections, chart transfer and any usage charges.
Does an AI dental scribe remove the need to review notes?
No. The treating provider should check the draft and approve the final documentation. Include this review time in your cost calculation.
Should a practice commit to an annual plan immediately?
Test the workflow and review the contract first. An annual discount may be useful after the practice has established that the product fits its needs, but the upfront commitment should be clear.
Request a Sia demonstration and current pricing
Book a SavvyAgents demonstration and ask to evaluate Sia. Bring your templates and PMS details, review a complete note workflow and request a written quote for your practice.
Use that demonstration to answer a practical question: how much work will your providers still need to do before each note is ready for the patient record?
